The right mix of tasks and workflow features
Improved internal and external team collaboration
Precise up-to-date reporting
Challenges in task management
Task management is the process of managing a task through its lifecycle. Effective task management requires managing all aspects of a task, including its status, priority, time, notifications and so on. The difficulty in an emergency is that tasks are assigned to multiple individuals or teams and there are a number of stages to monitor from who has been assigned the task to whether it has been completed or not.
In new project development, formal processes have advantages. Implementation and monitoring of critical procedures is easier while teams are involved in projects through task automation, especially to effectively manage better communication between participants. Companies need to analyze their project processes to formalize and automate them and therefore to make them more effective and to share best practices.
Task management software – Smooth processes
Unfortunately, formal processes governed by pre-established rules requiring development in a workflow engine make on-the-fly changes or adaptations complex and inaccessible to key users (managers, project managers, product managers, and so on). Modifications need to be easy and intuitive to save time, energy and money. Key users must be able to benefit from effective task management through a flexible and customizable tool. Aptean PLM Lascom Edition task management software not only allows all users to define series of tasks and processing their linking but also defining and sequencing a set of tasks and warnings related to projects, products, documents (contracts, reports, etc.). This considerably eases advancements follow-up. From simple “to-do-list” to complete procedure implementations, Aptean PLM Lascom Edition task management software generalizes process realization.
Tasks management software – Advantages
Task management is helpful to optimize the exchange of information within your organization and with external clients or suppliers:
- Automate tasks management by defining recurring task lists (every week, every day, month or year) or tasks linked to a trigger event such as date, change of state of a property, end of a previous task. You can create automatic reminders or alerts from dates on actions.
- Promote collaboration using the discussion space available. It allows anyone responsible for performing an action to enter comments or respond to them. Your suppliers or any external partner benefit a web-based form for access it and better collaborate with your teams.
- Ensure traceability of all decisions
- Give a customized interface for each user regarding business roles. For each user, all tasks are grouped together in his/her Inbox and linked to Outlook.
- Validating data entry
- Conduct impact analysis
Task management software – Benefits
Simplicity: A list of actions or warnings can be established easily according to criteria or predefined models. A Gantt chart allows directly seeing the foreseen tasks automation and succession. It is possible to indicate the expected deliverables for each of the defined tasks.
Flexibility: Each person in charge of projects can make changes or adapt the list of tasks regarding the real constraints faced without being blocked into a process and without the intervention of an administrator.
Efficiency: The ease to use of Aptean PLM Lascom Edition tasks management software makes new processes creation faster. After the launch of the actions, each user is warned of the tasks he has to realize through task automation. The supervisor can easily follow the advancement of the project. All information about project tasks can be used in dashboards for analysis and monitoring.
Productivity: Effective task management improves productivity by reducing repetitive tasks and streamlining the process. These workflows also decrease time-to-market and greatly limit legal and brand image risks when inadvertent errors are made.